Export documentation is the
important records of an international transaction. It includes Using the
correct trade terminology, right certifications from appropriate authority (agreed
by both party), clearly defining the transfer of interest and liability,
selecting the right method of payment and sending the best quotation possible
forms part of effective exporting. After concluding sale, proper and timely
selection, preparation and distribution of documents are equally essential.
- Documentation is more important than the goods!
- It is unlikely that anyone will see the goods – from the time of packing to final delivery
- Documents are required to prove that all functions have been effected
- They are the legal basis of all transactions
2.Numerous documents
Traders need to know
- How to complete them
- How to check them
- Where to get them
- Where to send them
- Why they are required
3. DOCUMENTARY STANDARDS – THEY MUST BE
- Accurate
- Contain enough information
- Fit for Purpose
- Produced Quickly
- Neat
4. THE MOST COMMON EXPORT DOCUMENTS FOR SHIPMENTS FROM NIGERIA
- Quotations
- Order Confirmations
- Invoices
- Packing Lists
- Certificates of Origin – C16 combined certificate of value and origin
5.INCOTERMS2010
For the international delivery of goods they identify
- WHO ORGANIZES WHAT
- WHO PAYS WHAT
- WHERE DELIVERY TAKES PLACE
- WHERE THE RISKS AND RESPONSIBILITIES PASS
6. PAYMENT METHODS – IN ORDER OF SECURITY FOR THE EXPORTER
7.QUALITY/STANDARDS ISSUES
8. SANITARY & PHYTOSANITARY (SPS) ISSUES
- Traceability
- Global Gap
- HACCP (Hazard Analysis & Critical Control Point)
- Maximum Residue Level (MRL) for pesticide (how much pesticide residue a product can safely contain.
9. Other quality and regulation related documents
- Registration as an Exporter with NEPC
- Clean Report of finding issued by Cobalt International Services Ltd ( Appointed Inspection Agency for Pre- Export Shipment in Nigeria,
- Nigeria Custom Services for Single Goods Declaration (SGD),
- SON for manufactured products,
- NAFDAC for Foods and Drugs
- National Plant Quarantine Services for Plant materials ( Phytoplankton certificate),
- Federal Produce Inspection services for Agric commodities and
- Some private assayers such as SGS
- NACCIMA – Certificate of origin.
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